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CaseBank welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Office Administrator and Accounts Payable Clerk

February 8, 2018

Position Summary

The Office Administrator & Accounts Payable Clerk is responsible for of all AP vendor transactions within the accounting system, as well as all general office administration services. Administration responsibilities will include; maintaining office and lunchroom supplies, assisting with corporate travel arrangements, meeting room set up, greeting guests and customers general assistance as required. The Office Administrator & AP Clerk will be responsible for reviewing, verify, reconciling and entering all accounts payable transactions and accounts as well as preparing payables listings and processing electronic transfers, payments and cheque runs. The Office Administrator & AP Clerk reports to the Controller.

Keys to Hiring

The best Officer Administrators and AP clerk possess a good knowledge of accounting practices that are effective to meet the needs of the growing organization. They are able to confidently correspond with vendors and respond to inquiries as well as challenge discrepancies on invoices or vendor agreements. They have excellent communication and organizational skills and are comfortable addressing both vendors and employees related to a variety of office administration service responsibilities.

Performance Objectives

Primary Objective: Manage all office administration and accounts payable transactions, ensuring the office is running as a well oiled machine. Ensure invoices and expenses are submitted and paid on schedule and without incurring late penalties, interest charges etc. The individual should be focused on how to streamline both the current administration environment and the accounts payable processes for better effectiveness.

Secondary Objective : An interim step necessary to achieve the primary objective will be, in the first thirty days, to develop a good understanding of current admin requirements by developing weekly, monthly and annual action lists to streamline the office administration services in addition to developing a good understanding of existing payables agreements and contracts.

CaseBank has recently transitioned to a new accounting software package, called NetSuite. During the first sixty days the candidate will learn and develop their knowledge of NetSuite functionality related to Accounts Payable.

Technical Competency :

This individual should have effective organizational skills, be able to multitask and prioritize a variety of assignments and possess knowledge and experience in accounting systems. They should be proficient using MS Excel, Word, Teams, and Jira for timesheet management and tracking.

Address Problems & Make Improvements: CaseBank’s strength is its products and its people, but we believe there is room for improvement across the company, including in the Administration and Accounts Payable department. Greater efficiency can be achieved with the addition of a dedicated Office Administrator and Accounts Payable Clerk. The expectation is the candidate will bring forward new ideas and improvements to the current processes to achieve the Primary and Secondary Objectives.

Tenacity & Conflict Resolution: At times, this individual will face challenges managing the priorities of multiple tasks and requests from various departments. This individual will need to be comfortable prioritizing requests and communicating how procedures and policies should be followed, while also maintaining a professional, positive attitude.

Personality & Interpersonal Skills: Success in this role requires emotional agility. The Office Administrator & AP Clerk must be able to work well with a wide variety of personalities, and roles both within and outside the organization and adjust their approach as necessary. They must thrive in a fast-paced environment with an ability to prioritize various requests.

They should take their work seriously, but not themselves. They should be ambitious but grounded. They should get satisfaction out of building something that outlives them.

The Company

CaseBank Technologies, a Division of ATP, is a company that commercializes a diagnostic software tool, SpotLight®, for the troubleshooting of aircraft, engines, and other complex equipment and a SaaS web application, ChronicX®, which helps airlines and MROs improve the health of their fleets by providing an innovative approach for detecting and managing recurring defects.

In December 2016 CaseBank was acquired and merged with ATP by the Chicago-based private equity firm ParkerGale Capital who continues to reinvest in growing and enhancing the business and its product lines.

Job Type: Full-time

Required experience:

  • Accounts Payable: 2 years
  • Office Administration: 2 years
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B737 Troubleshooting Subject Matter Expert

January 11, 2018

CaseBank Technologies, a Division of ATP, is a company that commercializes a diagnostic software service for the troubleshooting of aircraft, engines, and other complex equipment. Our proprietary SpotLight software uses case-based reasoning technology, and has been field tested and proven with a number of industry leading Aerospace and Defence equipment. We are presently seeking one or more Boeing B737 troubleshooting subject matter experts (SMEs) with diagnostics experience and expertise on at least one aircraft system ATA chapter. The position is available on either a part-time, or full-time basis.

This person will be trained in our SpotLight software, and will be responsible to:

  • Review and validate diagnostic content for technical accuracy and effectiveness, and suggest improvements and enhancements.
  • Review diagnostic content and identify additional high impact diagnostic areas for CaseBank to develop.
  • Answer technical questions from the CaseBank development team.
  • Suggest project improvements.

Please submit resumes to: jobs@casebank.com.

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